Vacancies

Events Manager

Barnes Community Association (BCA) is a charity based in Barnes, Richmond-upon-Thames, that supports voluntary and community activity in the area.

The BCA Events Manager is a key post in the BCA and is responsible for organising and delivering our programme of events with specific responsibility for the Barnes Fair in July and the Christmas Festival Events in December.

In addition, the Events Manager will co-ordinate and work alongside other team members on other events and activities including (but not limited to) the Easter Duck Hunt, Turkey Run, Outside Stage, Jumble Sale, WHL Christmas Evening, Holy Trinity Events, Membership Days, and will be involved in the new Barnes in Bloom event.

The role will include overseeing and managing a fiscal year calendar and day-to-day operations, developing, and delivering events to a high standard and representing the organisation to stakeholders.

As BCA events are the front facing part of the charity it is important that all activities include the community at large and that the role of BCA is prominently understood.

Reports To: Executive Director, and Board of Trustees via the Chair

Job Type: Part-Time, 20 hours a week (flexibility in hours will be required to meet seasonal need).

Based at: BCA, Rose House, High Street, Barnes. Working from home is acceptable, subject to attendance at the office as required for in-person meetings and collaborative working with co-workers.

Salary: On Application. (pro-rata for 20 hours per week over 37.5 hours FTE) dependent on experience.

Pension: Employer contribution of 3% to workplace pension scheme.

Annual Leave: 20 days pro-rata plus bank holidays.

Notice Period: 3 months (following successful completion of probation).

DBS Check: Basic DBS disclosure required

Flexibility: Evening and weekend work will be required for events and meetings; time off in lieu will be given.

Role Purpose

To create a series of front facing events that engage our residents and local businesses at all levels and across the neighbourhood whilst profiling BCA as the central hub of the community in Barnes and Mortlake

Key Responsibilities:

• Operations Management

• Oversee the BCA’s yearly Events Calendar as well as the day-to-day operation and delivery of all BCA events, ensuring efficiency, compliance, and adherence to policies and procedures.

• Secure funding for all key events from suitable sponsors

• Manage budgeting, financial reporting, and resource allocation.

• Source, curate and liaise with exhibitors

• Generate a programme of external entertainment or Barnes Fair and Christmas Festival

• Liaise with Richmond Council and prepare necessary site plans and documentation

• Source and manage external contractors as required including but not limited to; Marquees, Staging, Security, PA systems, Generators and Battery Packs, Public Lavatories, First Aid and Ambulance Services, Rubbish Collection, Fun Fair equipment

• Participate in the recruitment and management of volunteers

• Oversee design and source of BCA merchandise

• Organise promotional banners and fliers

• Oversee PR and Social Media activity

• Organise BCA stands at all events

• Ensure robust data protection, safeguarding, and health and safety policies are maintained and followed by Staff, Trustees and Volunteers.

• Assist and help team members if and as required

Administration

• Ensure compliance with legal and regulatory requirements, including reporting to relevant authorities and stakeholders.

• Organise regular planning meetings with the Events Committee and prepare minutes

• Prepare comprehensive board pack reports for quarterly trustee board meetings.

Qualifications:

• Proven experience as an Events Organiser with demonstrable ability to deliver high impact events

• Excellent communication, interpersonal, and organisational skills including financial controls.

• Ability to work on own initiative

• Strong IT skills including Microsoft Office.

Application Process:

Interested candidates submit their applications, including a resume/CV and cover letter to Barnes Community Association, Rose House, 70 High Street, Barnes, SW13 9LD or email to: hr@barnes-ca.org

Barnes Fair Intern

We’re looking for an intern to help us with this year’s Barnes Fair. Getting involved in all aspects of event planning and organisation, as well as general BCA administrative tasks, you’ll spend 3-4 mornings a week at Rose House and should have a sound knowledge of Word, Excel and social media.

If you enjoy talking with people, both face to face and on the phone, and are keen to gain some unique paid work experience with the BCA from mid-May to mid-July, please email charlotte@barnes-ca.org with your CV.


Honorary Treasurer

We’re seeking an Honorary Treasurer to join our Board.

As a Trustee, you’ll play a vital role in shaping our strategy, ensuring sound governance as a part of our leadership team to deliver our vision. We’re particularly looking for individuals who can bring skills and insight in one or more of the following areas:

We are looking for a hands-on senior finance, audit or accountancy professional, previous charity sector experience would be an advantage but not necessary. Our Honorary Treasurer will play a key role in overseeing the financial health of the charity and will be expected to:    

  • Present financial accounts at the annual AGM

  • Present financial updates at quarterly trustee meetings

  • Oversee financial governance and report monthly

  • Work closely with committees in providing budgeting and analyses

  • Administer/oversee day-to-day financial duties, with the accounts assistant

  • Provide treasury services at BCA event(s)

Express interest in Honorary Treasurer role